Reclassering Nederland has a decentralised organisation with branches in five regions. To make the entire process from purchase to payment run smoothly and in full compliance with the relevant contracts, it was essential to have the right procedures in place and to work from one central system. The existing solution was not working properly, which is why the organisation decided to transfer the entire P2P process to the existing ERP system in phases. This was a complex project involving many different stakeholders.

Reclassering Nederland was looking for a procurement process that would work in a uniform way for the entire organisation following the right procedures. This meant that the Procurement department wanted to gain better insight into and control over expenditure, contracts and budgets. At the same time, the Control department wanted to get its commitments administration in order, while the Financial Administration department aimed to process invoices faster and more easily.

In this project, Spendlinq was responsible for project management while also providing in-depth process knowledge. The project included a comprehensive spend analysis, a procurement channel strategy and workshops with stakeholders to arrive at a setup of processes that would optimally meet the needs of the organisation. For the setup of the system and the realisation of links with the OCR solution, frequent coordination took place with AFAS’s implementation partner. Spendlinq provided support in training employees, connecting suppliers and testing the entire chain.