Van Gelder wanted to go live with a professional contract management system in just three months, and it would have to be rolled out across various operating companies. To achieve this, the initial focus was on the digital management of current contracts, so that the right information would be available to the entire organisation at the right time and place.

The new solution would need to give the organisation better insight into which contracts (existing and new) are in place and who their owners are. In addition, there was a clear need for better control over contract management, including automatic alerts on contract expiry dates, no automatic renewals, and a better grip on notice periods. The new system would have to make contracts easily accessible to relevant users within the organisation, but also encourage interdepartmental cooperation in order to make better use of ongoing contracts and benefit from economies of scale in price negotiations.

In cooperation with the Procurement Manager and employees from various operating companies, Spendlinq carried out and supervised the selection process and the implementation of the new CLM solution Contractify. The project included supervision of the selection process from shortlist to final supplier, as well as coordination with stakeholders (and the software supplier) to arrive at a system setup that would be optimally aligned with the processes and needs of the organisation. Spendlinq also provided support in training the employees and played an important role in supervising the change process.